Martins Construction, a Posillico Company, is one of the Mid-Atlantic region’s most prominent general contractors in heavy highway and bridge construction. Reinforcing that reputation is the commitment from our tightly-knit group of project managers and field crews who ensure that unmatched quality, value, and integrity are built into every one of our projects. Since 1993, Martins Construction has consistently tackled some of the region’s largest and most challenging projects with safety, reliability, and efficiency. Our expertise span multiple core segments of the heavy highway and bridge construction arena, across Maryland, Virginia and Washington DC.

Summary: The Project Administrator will provide administrative and project support services to ensure the efficient operation of construction projects. This role will assist the project team in documentation management, scheduling, compliance tracking, procurement, and coordination of daily project requirements.

Duties and Responsibilities:

Timesheet Management and Payroll Compliance:

• Collect weekly timesheets from field foremen and review for completeness and accuracy.
• Verify proper pay classifications and labor compliance information on daily timesheets.

Meeting Coordination and Documentation:

• Attend project meetings (internal and external) and prepare detailed meeting minutes
• Distribute and maintain organized logs of meeting records.

Project Documentation and Submittals:

• Prepare and submit project documentation, including
• Two-week lookahead schedules.
• Lane closure requests and traffic control plans.
• Sources of supply and material certifications.
• Shop drawings and related submittals.
• Collect, organize, and distribute material certifications and compliance documents.
• Maintain detailed logs for all project submittals and approvals.

Procurement and Vendor Coordination:

• Assist in preparing purchase orders and subcontract agreements.
• Call vendors, confirm pricing, and place material and equipment orders as needed.
• Track procurement activities to ensure timely delivery to the project site.

Field Quantities and Pay Applications:

• Collect field quantities from project staff.
• Prepare and maintain spreadsheets for tracking quantities and supporting monthly pay requisitions to clients.

Compliance and Reporting:

• Track, prepare, and distribute various compliance reports, including DBE participation, trainee program tracking, and other project-specific requirements.
• Maintain organized compliance documentation in accordance with project and contractual requirements.

Training and Safety Coordination:

• Schedule required safety trainings, certifications, and renewals for project personnel.
• Maintain updated records of employee certifications and training status.

Administrative and Accounting Support:

• Collect company credit card receipts from project personnel.
• Sort, code, and upload receipts to the appropriate accounting systems.
• Provide general administrative support to the project team as needed.

Qualifications/Skills Required:

• 2+ years of experience in construction administration, project support, or a related field preferred.
• Proficiency in Microsoft Office.
• Spanish-speaking skills are highly preferred to effectively communicate with diverse teams and stakeholders.
• Experience with construction management software (e.g., Procore, HeavyJob, Viewpoint) is a plus.
• Strong communication, problem-solving, and teamwork skills.
• Familiarity with construction processes, documentation requirements, and labor compliance reporting.
• Ability to manage multiple priorities and meet deadlines independently.

Reports to: Martins VP of Estimating.

Location: Falls Church, VA

Benefits: Competitive salary, medical and dental insurance, 401(K) with employer match, paid time off, and more!

Equal Employment Opportunity

Martins Construction is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.

#LI-Onsite

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.