Martins Construction, a Posillico Company, is one of the Mid-Atlantic region’s most prominent general contractors in heavy highway and bridge construction. Reinforcing that reputation is the commitment from our tightly-knit group of project managers and field crews who ensure that unmatched quality, value, and integrity are built into every one of our projects. Since 1993, Martins Construction has consistently tackled some of the region’s largest and most challenging projects with safety, reliability, and efficiency. Our expertise span multiple core segments of the heavy highway and bridge construction arena, across Maryland, Virginia and Washington DC.

POSITION SUMMARY: The Project Administrator assists & supports the Project Management team in performing administrative functions such as assisting in preparing/transmitting internal and external documents, general filing and document controls, organizing, routing and coding of internal and external (subcontractor & vendor) billings/invoices, obtaining and processing field data, and other tasks as assigned by the Project Management team.

RESPONSIBILITIES:
• Assist in the preparation, distribution and processing of various project documents such as subcontracts, purchase orders, change orders and the like.
• Obtain, file and distribute various project documents, certifications and invoices and maintain project files.
• Call suppliers, vendors and subcontractors to obtain prices, place material orders or schedule work as directed by the project managers.
• Prepare and transmit submittals and letters.
• Obtain insurance documents from subcontractors and vendors, track the expirations dates and contact vendors to obtain renewal certificates.
• Support data entry work in viewpoint for sub-contracts and purchase orders.
• Assist in the estimating process by requesting quotes from subcontractors and vendors.
• Collect and process data/documents collected from field staff. The specific tasks would include:
o Ensure daily reports are obtained regularly.
o Run a preliminary check to ensure all worker hours have been reported.
o Ensure daily diaries are filled out.
o Ensure daily quantities are submitted and logged.
o Obtain, sort and distribute credit card receipts, packing slips, delivery tickets, driver logs, safety inspections and other required field documents.
• Establish processes and procedures for the various project management tasks, in close coordination with the admin and project management teams.
• Assisting Reception with the following:
o Handle incoming phone calls in a polite and friendly manner and distribute messages
o Employee intake applications and onboarding process
o Greet and welcome guests
o Manage outgoing letters and packages
o Receive, sort, and distribute incoming mail and deliveries
o Clerical duties such as, filing, copying, scanning, printing, and faxing
o Calendaring for and preparing conference room
o Keeping office neat in appearance
o Assist with vendors and ordering office supplies
• Other tasks and duties as assigned

• Proficient in speaking and writing English and Spanish preferred.
• High school diploma or general education degree (GED)
• 3+ years of previous experience in administrative support
• Microsoft Office Suite and internet proficiency
• Fast learner
• Multitasking, organizational, and time management skills
• Strong customer service, verbal, and communication skills
• Professional email and in-person demeanor
• Must be a team player and have patience
• Hands-on experience with office equipment
• High level of confidentiality

Location: Falls Church, VA
Hours: 8am-5pm (full-time in-office), with ability to work extended hours from time to time.

Equal Employment Opportunity

Martins Construction is committed to maintaining a work environment that promotes teamwork, diversity and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, personal appearance, sexual orientation, gender identity, or expression, family responsibilities, matriculation, political affiliation, genetic information, or anu other legally protected personal characteristic.

#LIOnsite

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.